Policies

Late Add Policy

First week of classes
Students already registered for the term can add and drop without special permissions if there are seats available in the class AND if the student has the appropriate prerequisites. If the class is full, the student cannot register. It is the policy of the School that NO section-full overrides will be granted.

• If the student does not have the proper prerequisites, they can register for the course only if the instructor signs a prerequisite override authorization form AND there are seats available.

(For summer sessions, this period is marked in the bulletin and is usually the first two days of the term)

Second week of classes (Late Registration)
During this week, the student can register if they do the following:

• Students must fill out the enrollment request form and obtain the faculty’s signature. The faculty member must write a note on the back of the form confirming student attendance and listing any missed work the student is required to complete.
  
• Bring the form to the SCI Advising Center (BYENG 208) signed and dated by the instructor. The SCI Advising Center Assistant Director will make sure that the student has the proper prerequisites AND that there are open seats in the class before signing the form. The student must then obtain a signature from the Fulton School of Engineering’s Academic and Student Affairs office (BYENG 605) and register in person at the Registrar’s office.
• If the class is full, the student cannot register. It is the policy of the School that NO section-full overrides will be granted.
• If the student does not have the proper prerequisites, they can register for the course only if the instructor signs a prerequisite override authorization form AND there are seats available.
• During this week, the student no longer has an option to drop a course. Students may instead withdraw from a course.

(For summer sessions, this period would include the third day of the term for the five week and the eight week session.)

Third week of classes (Late Registration)
During this week, the student can register if they do the following:

• Students must fill out the enrollment request form and obtain the faculty’s signature. The faculty member must write a note on the back of the form confirming student attendance and listing any missed work the student is required to complete.
• The student will also be required to provide a written rationale and supporting documentation for registering late. Possible reasons include:
  - Sudden injury or unexpected illness of student.
  - Certain travel situations beyond the students’ control.
  - Circumstances created by the university.
• The SCI Advising Center Assistant Director will make sure that the student has the proper prerequisites AND that there are open seats in the class before signing the form. The student must then obtain a signature from the Fulton School of Engineering’s Academic and Student Affairs office (BYENG 605) and register in person at the Registrar’s office.
• If the class is full, the student cannot register. It is the policy of the School that NO section-full overrides will be granted.
• If the student does not have the proper prerequisites, they can register for the course only if the instructor signs a prerequisite override authorization form AND there are seats available.

(For summer sessions, this period would include the fourth and fifth day of the term for both the five-week and eight-week sessions.)

 

Override Policy

The School will give NO section-full or time conflict overrides for CPI, CSE, or BMI courses.

CPI Override Policy

• Students seeking to take CPI courses will be granted access to the class with instructor approval and at the discretion of the SCI Advising Center Assistant Director, based on course enrollment and availability. Students can register for the course only if the instructor signs a prerequisite override authorization form: CPI AND there are seats available.

CSE Override Policy

• The School does not approve any prerequisite overrides into CSE courses for CSE students.
• Non-major or non-degree students seeking to take CSE courses will be granted access to the class with instructor approval and at the discretion of the SCI Advising Center Assistant Director, based on course enrollment and availability.
• Non CSE majors and non-degree seeking students can register for the course only if the instructor signs a prerequisite override authorization form: CSE AND there are seats available.
• Prerequisite overrides for CSE courses are typically processed the week before classes start. Prerequisite override forms can be turned in at the SCI Advising Center (BYENG 208).
• Non-major and non-degree students may not take over 12 undergraduate upper division credit hours of CSE coursework or more than 9 graduate level credits.
• Non-major and non-degree seeking students must have at least a 2.5 GPA for undergraduate students and at least a 3.0 GPA for graduate students .

BMI Override Policy

• The School will give NO section-full or time conflict overrides.
• Non-major and non-degree seeking students are allowed to request a prerequisite override into BMI 502, 505 or 540, as long as they have completed BMI 501 Introduction to Biomedical Informatics or take BMI 501 concurrently.
  
• Non-major or non-degree students seeking to take BMI courses or graduate level courses will be granted access to the class with instructor approval and at the discretion of the SCI Advising Center Assistant Director, based on course enrollment and availability. Non BMI majors and non-degree seeking students can register for the course only if the instructor signs a prerequisite override authorization form: BMI AND there are seats available. Prerequisite override forms can be submitted to the SCI Advising Center (BYENG 208).

 

Withdrawal Policy

Students have 10 weeks to withdraw from a course without penalty (see the Bulletin for dates for the summer term). This university policy allows students time to work with the instructor and to seek tutoring and guidance in order to be successful in the course.

Students can withdraw from courses through the Registrar’s office or on My ASU without the approval of the instructor or an advisor during the first 10 weeks of the class. Please make sure that withdrawing from a course or courses does not affect progress in your program, your visa, scholarship or financial aid status.

After the 10 week period, the School will not grant any late withdrawals. No exceptions will be made to this policy. Students have the option of a complete withdrawal, meaning, withdrawing from all courses for the term.

Undergraduate students must contact one of the following Registrar staff members prior to processing a complete withdrawal for fall and spring semesters:

Jennie Fleege
Office: Discovery Hall 172L
Phone: 480-965-9219
Email: studentretention@asu.edu

Eric Parsons
Office: Discovery Hall 172L
Phone: 480-965-9249
Email: studentretention@asu.edu
Office hours are 8 a.m. – 5 p.m., Monday-Friday. Walk-ins are available, as well as appointment times. The offices are located on the 1st floor (basement) of Discovery Hall. From main entrance (glass doors) take the staircase down and turn right.

My ASU will remain available for processing a complete withdrawal for all students prior to the first day of each semester. However, after the first day of the semester, complete withdrawal via My ASU will be available only to graduate students. Summer and winter sessions are not affected. Published withdrawal deadlines will remain in effect for all terms.